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Academic & Business Continuity During COVID-19

Thank you for your patience and attention to the evolving situation around Tulane University’s academic and business continuity amid concerns about COVID-19. Guidance from the University has been thoughtful and thorough, and we wanted to continue that communication by establishing the following information specific to the School of Social Work.

We appreciate your flexibility and resilience. We will do our best to provide predictability and will learn together throughout this time. Should you have questions, please see Tulane’s Emergency Information page that is consistently updated with details and resources.

Self-care is critical for all individuals, especially during a time of crisis. To address this need, the Tulane University School of Social Work created a website with self-care information, guided meditation videos, and mental health support hotlines.

When are classes in session?

All classes – on-campus and online – are cancelled March 14 through March 20. 

  • DSW on-campus classes will resume online on March 21 and 22. Instructors will send Zoom links out prior to class starts.
  • DSW online classes will continue as planned on March 21 and 22.
  • All MSW and MS-DRL classes will resume on March 23 online.

What alterations have been made to the Academic Calendar?

In our collective effort to help mitigate the spread of COVID-19, Tulane University cancelled a week of classes and issued instruction to faculty on how that time can be made up. Our leadership is working with the faculty on how to do that, and your instructors will communicate to you any course-related information. Spring break will happen as planned from April 5 to April 12, and we’ve included an updated Academic Calendar for the remainder of the Spring 2020 semester below.

 

Date(s)

Description

Notes

Monday, March 16, 2020 to Sunday, March 22, 2020

CLASSES CANCELLED 

 

March 21 & 22

DSW Classes Resume

All DSW classes will be held on March 21-22 in the online format.

March 23, 2020

MSW & MS-DRL Classes Resume in Online Format

 

Sunday, April 5, 2020 to Sunday, April 12, 2020

SPRING BREAK/EASTER

 

Monday, April 13, 2020

Classes Resume in Online Format

 

Wednesday, April 15, 2020

Registration for Summer/Fall 2020 Begins

 

Saturday, April 18 & Sunday April 19, 2020

DSW Class

All DSW classes will be held on April 18-19 in the online format.

Wednesday, April 22, 2020

Incoming online students register for classes

 

Friday, May 1, 2020

LAST DAY OF FIELD

 

Saturday, May 2, 2020

LAST DAY OF CLASSES

 

Monday, May 11, 2020

Grades Due for Graduating Students

 

Tuesday, May 12, 2020

Grades Due for All Students

 

Saturday, May 16, 2020

COMMENCEMENT / DEGREE CONFERRAL

 

As it relates to assignments, please reach out to your professor.

How can I prepare for online classes if I am an on-campus student transitioning to online?

Here are few ways you can prepare for online classes:

  • Reliable, secure internet* at your home and contingency plan if your internet is not working
  • A desktop or laptop computer as some programs do not work on tablets
  • Microsoft Office software, which is free to Tulane Students
  • Malware/Antivirus software, which is free to Tulane Students (Trend Micro
  • A working microphone** through a headset or computer 
  • Working computer speakers** (either internal or external to your laptop)
  • A working camera** (either internal or external to your laptop)
  • Zoom videoconferencing software
  • Access to a printer and scanner 

*Tulane IT does not recommend using public wifi, especially during zoom classes.
**For the microphone, speakers, and camera, we recommend you test these to ensure they allow for clear communications. 

If you do not have the needed hardware, including a laptop/desktop, webcam, microphone, or speakers, or reliable private internet, please reach out to your Academic Success Coach.

 

For those of you that would like Zoom training, a wealth of online resources are available here. For technical support, reach out directly to Tulane’s IT Department here. They list ways to access their team via support ticket, email, chat, phone, or the online Knowledge Base.

 

Please note that although you may access Tulane programs from your phone, you should not operate a vehicle while doing so. This includes attempting to attend class or a meeting while in transit. The wellbeing of our students is paramount. Please ensure the highest standards of personal safety at all times.

 

How will we be able to handle group projects?

Group projects and meetings can be held via Zoom.

Will deadlines stay the same?

Yes, all school and class deadlines will remain the same, unless notified.

Should I go to my field work assignment?

If your field agency is closed, you should consult with your field instructor and field liaison. We can either work out alternative arrangements with your field instructor or complete the remote learning exercises.

 

If you are sick, please do not go to your field placement. We can either work out alternative arrangements with your field instructor and field liaison or complete the remote learning exercises.

 

If your field agency has not closed and you are not feeling able to attend your field placement, you should make alternative arrangements regarding field work. Your agency may have a way for you to support their operations remotely or your field instructor has an agency-related project that you can do from home. For those that wish to do this for any reason, please initiate a discussion with your field instructor and/or field liaison to determine alternate field arrangements. The plan must be approved by the Field Education Department. 

 
The current path forward is a continuation of the field program with allowances for those students that choose them. If a student feel that their individual needs are not being met, please reach out to the Field Education Department so that we can resolve these matters on a case-by-case basis.
 
When possible, we are allowing students to complete their hours remotely for this semester. We are also modifying the required number of hours for this semester. For full-time students, it will be 300 hours. For part-time students, it will be 150 hours. These changes keep us in compliance with accreditation standards. It is our intention to accept the hours completed through remote work and alternative assignments and add these to the hours you’ve already earned to meet the required number of hours for the semester. We will work with students to make-up the difference.

What happens if my field organization / agency closes?

If students are advised by their agency, supervisor, and/or school to not attend their field placement, or if safety concerns warrant a temporary disruption in field placement, students should immediately consult with BOTH their Tulane Field Liaison and their Agency Field Supervisor(s).

How will field hours be completed if an interruption to my field placement occurs?

Tulane University School of Social Work has developed a plan to address temporary disruptions to students’ social work field placements due to national or local events such as communicable diseases and natural disasters. Please refer to the Interruption of Practicum Plan on the TSSW website at this link.

What about Federal Work Study?

All hours actually worked must be recorded in Kronos as per normal procedure. If the student’s field organization closes, then students must enter hours only after they are in their new field assignment. If a student is assigned “Alternative Activities” per the “Policy for Interruption due to Disaster,” then they may record hours actually spent while performing those alternative activities.

Can I access the Elk Place Building and my student locker?

Yes, students may still access the Elk Place building as well as their lockers.

How can I connect with faculty and staff?

School of Social Work faculty and staff are committed to guiding our students through this matter. Please continue to reach out to your faculty advisors as well as members of our Academic Affairs Team, which includes your Program Managers and the Academic Success Coaches (available by email to tsswcoach@tulane.edu),

Do I have to move out Graduate Housing?

Students who reside in The Bertie M. and John W. Deming Pavilion will not have to move out of their residences. Should you have questions, please reach out to Graduate Housing and respond to instructions indicated in emails they’ve sent to you. Continue to follow their guidance as they communicate it separately.

Will I be able to visit Campus Health?

While Campus Health services will still be available to Tulane University students, they have made some adjustments due to reduced resources and staffing. Click here to see those changes.

Will I be able to access the Library?

Tulane's Libraries have prepared an FAQ for all students available here.

Can I still access writing support and editing services?

Our writing service, Heartful Editor, stands ready to support students and faculty on course assignments, thesis or dissertation chapters, or manuscripts for publication.
 
Heartful Editor remains open and available as a support to you. Their web-based service with team members dispersed geographically are able to safely work remotely and are available to guide and coach you on academic writing. Their standard turnaround time of 48 to 72 hours (business days) will not change, and you can submit your manuscript at this link.
 
Again, thank you for your patience and diligence, and please utilize this resource as you need to successfully complete coursework and other writing projects!
 

I am a prospective student. Can I visit the School of Social Work?

While our building is still open to Tulane faculty, staff, and students, we are limited access and not doing any prospective student tours. We would, however, love to talk with you via phone or Zoom conference about our program! Based upon your program of interest, please contact one of the following:

 

For on-campus programs:

Chelsea Derricott, Admissions Coordinator

cderrico@tulane.edu   

 

For online programs:

Megan Murphy, Admissions Counselor

mmurphy10@tulane.edu  

 

For general questions:

Darrius Douglas, Director of Enrollment Management

ddouglas@tulane.edu   

 

To reach us by phone, please call 1-800-631-8234.

I am considering applying to the School of Social Work. What changes have been made to the applications deadlines?

We are continuing to accept applications for our programs. Click here to see the current deadlines.

Is the School of Social Work still offering continuing education?

We regularly support mental health professionals in continuing their training and meeting CEU requirements through our Center for Life Long Learning and Porter-Cason Institute. While we are practicing social distancing in an effort to mitigate the spread of COVID-19, we will now be offering four of our continuing education opportunities online. The sessions cover sexual addition, collaborative care in addiction treatment, and ethics. Click here for more information and registration.

I am registered for a continuing education workshop. How do I find out about its status?

Currently, four of our continuing education workshops have been converted to an online format. Click here to see which ones have been canceled or moved online. Should you have further questions, contact Jessica St. Pierre at jstpierre@tulane.edu.

What about Faculty and Staff?

Per University and HR communications, as many of our faculty and staff as possible are working remotely while continuing to carry out the essential work of the University and School. Please refer to the March 15 COVID-19 Operational Update for more information.

Where can I get find information about health, safety, Tulane’s response, staff resources, and travel?

Visit the Tulane Campus Health FAQ for these types of questions.

Where can I access mental health resources?

Licenced clinicians and researchers at the Tulane University School of Work have put together a few suggestions on how to prevent transitioning to increased at-home time from negatively affecting a person’s mental health.

If you have a preexisting mental health condition,  continue with your treatment plan and monitor for any new symptoms. Additionally, the U.S. Centers for Disease Control and Prevention has published a thorough guide to coping during the COVID-19 occurrence. 

Additional information and resources on mental health care can be found at the Substance Abuse and Mental Health Services Administration website. Also, SAMHSA’s Disaster Distress Hotline is available by calling 1-800-985-5990 or texting TalkWithUs to 66746.